Volunteer Sign-up
All volunteer sign up forms will be posted on the web site 2 weeks prior to the event. Please watch the website for opportunities to volunteer.
Fundraising Credits
Each player within the Ilderton Minor Hockey Association (IMHA) is required to assist with fundraising. This fundraising component is a way to help keep costs down for families and allows for credit/acknowledgements of volunteers for work done benefiting our players. Each player at the beginning of the season is given the obligation of working off 5 fundraising credits before seasons end. These credits are secured with a $125 posted dated cheque at registration. If at the end of the season the fundraising credits have been worked off, the cheque is destroyed.
Credits are tracked by player and summarized by family. This way the total number of fundraising credits earned by family members is subtracted from the total number fundraising credits assigned at the beginning of the year, leaving any remaining balance of credits owed. For example: if Billy Smith and Suzy Smith both played hockey they each would be assigned 5 fundraising credits to be worked off during the season. The family total fundraising obligation would be 10 credits. If the Smith Family donated items for the silent auction earning 6 credits and sold beef orders earning 4 more credits, their total would be 10 credits. The Smith Family’s fundraising obligation has been met and both fundraising cheques would be destroyed at season’s end. The goal of each family is work off their obligation and have no credits owing at season’s end. Statements posted in the arena and on the website during the season will show the balance of what’s owed. Working down to 0(zero) is the goal.
How to work off Credits?
During the course of the season, there are several fundraising events/opportunities where you can donated your time and/or items to work off your credits. These events include:
· Photo Day
· Silent Auction
· Beef Orders
· Banquet Coordinator
· Volunteering as a Coach
· Volunteering as Fundraising Rep.
· Volunteering as Standings Rep
Photo Day
Volunteers are needed to staff an information table at the photo day Sunday October 23rd, 2011 at the Ilderton Community Centre. Volunteers will sell IMHA hockey related materials like pins, socks, old jerseys, personalized mini sticks, etc during their two hour shift they sign up for. These volunteers will receive 2 credits.
A coordinator for this event is also needed to ensure the event runs smoothly. This volunteer would be required to open and close the event and be available to respond to problems if needed. Also required would be to help set-up and bring inventory of items to be sold as well as help to clean up/close the event and provide an accounting of the events sales. Help in this role of course would be provided along with any materials needed for the day. The photo day coordinator would receive 4 credits. A schedule will be posted in the arena and online close to the date of the event.
Silent Auction
This is IMHAs number one fundraising event during the season. This years event will be held at the community centre November 19, 2011. Volunteers for this event receive 2 credits for:
· Hall & Table Set-up (2 hrs)
· Front Door Staff (2hrs)
· Liquor Ticket Sales (2hrs)
· Smart Serve Trained Bar Staff (2hrs)
· Hall Clean Up
· Staff to prep, serve and manage Food
· Auction Clerks and Support Staff
This large and important event also requires two specific coordinators to make certain it operates efficiently. A food coordinator (4 credits) is required to decide and manage the food to be served at the auction. Two Auction coordinators (5 credits each) are needed to run the overall event including the bar and front door. Support from past volunteers for these coordinators will of course be provided.
A donation for the auction is the number one way families work off fundraising credits. Donations are assessed a fair market retail value and credits are earn at a rate of 1 credit per $25 donated. This is a great opportunity for employers to donate items to be auctioned and families can earn the credits.
Association members (parents of players) attending the auction also receive ½ credit each for just attending the event. A schedule will be posted in the arena close to the date of the event.
Beef Orders
During the month of January information and order forms are given to all families to solicit orders for beef products available through Grey West Beef Products. This campaign allows families an opportunity to ask family, friends and neighbours to purchase excellent beef merchandise and work off fundraising credits at the same time. A couple volunteers are needed for different shifts throughout the day (3 credits). If interested please contact Bruce Read (bruce.read@ildertonminorhockey.com). A schedule will be posted in the arena close to the date of the event. read_bruce@elanco.com
Banquet
Banquet Coordinator Volunteer
Looking to help out with the IMHA banquet? IMHA needs volunteer(s) to coordinate the annual banquet. The past organizer will help anyone interested to pull off this years event. The event is only a few coordinated phone calls and a couple of hours to put it together. If interested please contact Brian Gooding (519)666-0048.
Volunteering
Fundraising Reps
Each team is required to have a fundraising rep who will collect/drop off information and or items on behalf of their team. This role is very important to disseminate information to all families of IMHA and each rep receives 3 credits for assuming the position.
Standings Rep
The IMHA needs somebody to post standings for all the leagues and teams on the board at the arena. This needs to be updated each week so the most current standings are on the board. The standing coordinator would receive 3 credits for the year. If interested please contact Brian Gooding (519)666-0048.
Coaching
Each coach is given personally 5 credits for their contribution as coach. Each coach is also given 5 credits to share with team helpers and/or parents who have helped out in some capacity with/for the team.
